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The State Institution “National Historical Archive of Belarus” is a republican state archive and a research and methodical center for work with documents of the National Archive Fund of the Republic of Belarus. The archive is part of the system of state archival institutions of the Republic of Belarus and directly reports to the Department of Archives and Records Management of the Ministry of Justice of the Republic of Belarus.
The main purpose of the archive’s activity is the accumulation, storage, accounting and use of documents of the National Archive Fund for the period from the end of the 14th century to 1917.
The archive solves the following main tasks:
- ensuring the safety and state record of documents stored in the archive;
- creation and improvement of the scientific reference apparatus for documents stored in the archive;
- creation of automated information and search systems, databases of documents stored in the archive;
- information provision of state administration bodies, organizations and citizens;
- scientific use of documents of the National Archive Fund;
- publication of collections, archival reference books, scientific publications;
- participation in the creation of heraldic symbols;
- expansion of the information base of the archive in order to maximally meet the needs of society in retrospective documentary information;
- conducting scientific research both independently and jointly with archival and scientific archives of Belarus and other states;
- providing methodological assistance in the preparation of scientifically based recommendations and instructions in the field of archival work.
Archive in accordance with the assigned tasks:
- ensures the storage of documents of the state part of the National Archival Fund, maintains their state records, submits to the republican state administration body in the field of archival affairs and paperwork according to established forms information about the stored documents, organizes their restoration, conservation, insurance copying and digitization;
- conducts work on the creation and improvement of the scientific reference apparatus system;
- creates, as necessary, archival directories, databases and organizes their use to ensure the search for information on the composition and content of archive documents;
- determines the types of archival information with limited access, the order of its accumulation, storage, use, exercises control over its observance;
- carries out an examination of the value of documents, identifies and records unique and particularly valuable documents;
- carries out identification and accounting of profile documents stored in other archival archives of Belarus and abroad;
- scientific use of documents;
- carries out methodical maintenance of the main areas of work with documents and submits proposals to the republican state administration body in the field of archival affairs and paperwork on the inclusion of scientific research topics in the sectoral plans;
- takes part in the preparation of industry normative and methodical documents;
- identifies, generalizes and implements best practices of archives, organizes internships and sends its employees on business trips;
- develops forecast indicators of socio-economic development of the archive on the basis of the instructions of the republican body of state administration in the field of archival affairs and paperwork;
- takes measures to ensure the proper maintenance and operation of the buildings, premises, engineering and technical structures on the balance sheet of the archive in accordance with the requirements of the current normative documents with the participation and assistance of the republican body of state administration in the field of archival affairs and paperwork;
- informs state bodies and organizations about documents stored in the archive, for their use in administrative, scientific, economic, socio-political and socio-cultural purposes;
- fulfills the requests of organizations and citizens of the Republic of Belarus, foreign states for documents stored in the archive, issues them certificates, copies of documents and extracts from them in accordance with the established procedure;
- carries out in the established order the preparation for publication independently or together with other archival and scientific archives of directories on the composition and content of archive documents, documentary, scientific, popular science and other publications;
- implements the use of archival documents by publishing them in the mass media, holding thematic exhibitions, preparing radio and television programs;
- conducts scientific research on topical issues of the history of Belarus, archival science, archeography, special historical disciplines, organizes and participates in scientific conferences;
- examines in the established order the appeals of citizens, legal entities, individual entrepreneurs, conducts the reception of citizens on matters related to the competence of the archive;
- carries out publishing activities.
