The Department of Automated Archival Technologies was established on March 1, 1998.
According to the Regulations on the Department, its tasks are:
- preparation, coordination and implementation of events for multi-faceted
comprehensive automation of archival activities using information technologies; - definition of the main directions of development of the scientific reference apparatus of archival documents, organization and execution of work on its creation and development, implementation and use of automated information systems;
- study and implementation of advanced domestic and foreign experience in the field of creation of information retrieval systems and use of information technologies in the archive practice;
- normative and methodological support for the creation and improvement of the scientific reference apparatus of archival documents;
- organization and implementation of digitization of archival documents;
- creation and maintenance of archive information resources, scientific reference apparatus in electronic form for archival documents;
- implementation and maintenance of automated archive information systems and local computer network;
- organization and storage of digital copies of documents, case lists, databases on archive servers;
- technical support and updating of the archive website on the Internet.
In accordance with the assigned tasks, the department:
- develops proposals for draft programs, long-term and current plans for the archive’s work in specific areas, including determining areas for the automation of work processes and the introduction of automated archival technologies in the archive, ensures their implementation, and prepares reports on their implementation;
- develops or participates in the development of regulatory and methodological documents in specific areas of activity;
- organizes and carries out the digitization of archival documents;
- improves office work technologies, as well as accounting, preservation, and creation of a scientific reference apparatus for archival documents using automated information systems;
- creates and populates databases and reference books of archival documents in electronic form, studies issues of rational combination of the traditional system of scientific reference apparatus with created automated databases and reference books, and ensures their use and preservation;
provides scientific, methodological and practical assistance to archive employees in individual areas of the department’s activity; - keeps records and analyzes the effectiveness of the use of automated information retrieval systems, prepares proposals for their improvement;
- develops proposals on the main directions and topics of scientific and methodological work of the archive in the field of creating automated information retrieval systems;
- takes part in the development of scientific and research topics and prepares methodological manuals on specific areas of the department, implements their results in the practice of the department, archive;
- ensures the functioning of automated information systems of the archive and local computer network;
- participates in the creation and maintenance of inter-archive information systems, provides access to reference information via a local computer network;
- provides technical and information support for the functioning of the archive’s website on the Internet;
- carries out activities on the scientific organization of labor;
- studies domestic and foreign experience in the field of creating automated information retrieval systems and the use of information technologies, introducing it into work practice;
- in accordance with the established procedure, carries out work within the framework of the provision of paid services by the archive in specific areas;
- conducts an economic analysis of the department’s work, prepares proposals based on the results of the analysis;
- participates in the work of the Academic Council, Directorate, Expert and Methodological Commission, submits for their consideration issues of development of archival affairs in specific areas of the department, prepares materials for discussion, monitors the implementation of decisions taken;
- participates in the holding and preparation of scientific conferences, meetings, exhibitions, etc., which are organized by the archive, Department and other institutions;conduct events to improve the qualifications of department employees.
Head of Department: Moryakov Erofey Yuryevich